Privacy Policy

Effective Date: 01/20/2026
Last Updated: 01/20/2026

Spend Cubes LLC (“Spend Cubes,” “we,” “our,” or “us”) is committed to protecting the privacy,confidentiality, and security of personal and business information entrusted to us. This Privacy Policy explains how we collect, use, disclose, safeguard, and retain information when you visit www.spendcubes.com (the “Site”) or engage our professional services.
By accessing the Site or using our services, you agree to the terms of this Privacy Policy.

1. Information We Collect

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Information You Provide Voluntarily

    We may collect information you voluntarily provide, including:

  • Name, job title, company name
  • Business email address and phone number
  • Information submitted via contact forms, assessments, or inquiries
  • Documents, invoices, billing records, or other materials shared during audits, assessments, or consultations

Information Collected Automatically

    When you visit the Site, we may automatically collect:

  • IP address
  • Browser type, device information, and operating system
  • Pages viewed, time spent, and referral URLs
  • Cookies and similar technologies

Client & Audit Data (Confidential Information)

    In the course of providing telecom, utility, tax, or cost-recovery services, we may receive:

  • Telecom or utility invoices and usage data
  • Financial, tax, surcharge, or regulatory records
  • Account identifiers and billing references

2. How We Use Information

We use information solely for legitimate business and professional purposes, including:

  • Providing requested services and assessments
  • Performing audits, analysis, and recovery efforts
  • Communicating with clients, partners, and prospects
  • Improving our Site and service offerings
  • Complying with legal, regulatory, and contractual obligations
  • Security, fraud prevention, and risk management

3. Confidentiality, NDAs & Professional Obligations

Spend Cubes LLC operates under strict confidentiality standards, including:

  • Non-Disclosure Agreements (NDAs)
  • Master Services Agreements (MSAs)
  • Statements of Work (SOWs)
  • Professional audit and advisory standards

    • Client data is:

  • Used only to perform contracted services
  • Accessed on a need-to-know basis
  • Protected by administrative, technical, and contractual safeguards
  • Never used for advertising, resale, or unrelated commercial purposes

    • 4. How We Share Information

    Spend Cubes LLC does not sell personal information.

    We may disclose information only:

    • To service providers or subcontractors performing services on our behalf under written confidentiality and data-protection obligations
    • To legal, accounting, or compliance advisors
    • When required by law, regulation, or lawful government request
    • With your explicit written consent

    We do not share personal information for cross-context behavioral advertising or targeted marketing.

    5. Cookies & Tracking Technologies

    We use cookies solely for:

  • Essential website functionality and security
  • Basic performance and analytics
    • Retention periods vary based on data type and applicable law.

    We do not use cookies for behavioral advertising or data resale.
    Our cookie usage does not constitute a “sale” or “sharing” of personal information under applicable privacy laws.

    You may manage cookies through your browser settings.

    6. Data Security

    We maintain reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, disclosure, alteration, or destruction, including:

  • Access controls and authentication
  • Secure data storage and transmission
  • Confidentiality obligations for employees and partners

    • No system can be guaranteed to be 100% secure, but we follow industry best practices to mitigate risk.

    7. Data Retention

    We retain personal and client information only as long as reasonably necessary to:"

  • Fulfill contractual and audit obligations
  • Comply with legal and regulatory requirements
  • Maintain audit trails and resolve disputes

    • Retention periods vary based on data type and applicable law.

    8. California Privacy Rights (CCPA / CPRA)

    This section applies to California residents.

    Categories of Personal Information Collected

    Within the past twelve (12) months, we may have collected:

    • Identifiers: Name, business email, phone number, IP address
    • Professional Information: Job title, employer, business contact details
    • Internet Activity: Interactions with our Site
    • Commercial Information: Records of services requested or provided
    • Sensitive Personal Information (Limited):
      • Login credentials (if applicable)
      • Financial or billing data provided strictly for audit services

    Do Not Sell or Share My Personal Information

    Spend Cubes LLC:

    • Does not sell personal information
    • Does not share personal information for cross-context behavioral advertising
    • Does not engage in data brokering or marketing resale

    Your Rights

    California residents have the right to:

    • Request access to personal information we hold
    • Request correction of inaccurate information
    • Request deletion of personal information (subject to legal and contractual exceptions)
    • Limit the use of sensitive personal information (where applicable)
    • Receive non-discriminatory treatment for exercising privacy rights

    Exercising Your Rights

    Requests may be submitted by emailing:
    • privacy@spendcubes.com
    • Subject Line: California Privacy Request

    We may verify your identity before responding. Authorized agents may submit requests with proper written authorization.

    B2B & Professional Services Notice

    Most information processed by Spend Cubes LLC is collected in a business-to-business (B2B) or professional services context. While certain data may be subject to limited exemptions under California law, Spend Cubes LLC applies the same confidentiality and security standards to all data.

    9. Third-Party Links

    The Site may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to review their policies.

    10. Children’s Privacy

    Our Site and services are not directed to individuals under the age of 13, and we do not knowingly collect personal information from children.

    11. Changes to This Privacy Policy

    We may update this Privacy Policy periodically. Updates will be posted with a revised effective date. Continued use of the Site constitutes acceptance of the updated Policy.

    Contact Us

    Spend Cubes LLC

    business@spendcubes.com www.spendcubes.com

    This Privacy Policy is provided for transparency purposes and does not constitute legal advice.